Registration of a ship with a foreign owner in the Danish International Register of Shipping

If you have any questions about our processing of the information, you are always welcome to contact our data protection officer.

You can contact our data protection officer, Ronnie Sonil Sodhi, in the following ways:

Ministry of Industry, Business and Financial Affairs

Slotsholmsgade 10-12 1216 København K

Telefon: + 45 33 92 33 50 Email: dpo@em.dk Send Digital Post

We have the right and duty to process your personal data by registering vessels in the Danish International Register of Shipping, collecting fees and in connection with notification of changes in the registered conditions.

The rules for this treatment are found in Chapter 2 of the Merchant Shipping Act (Consolidated Act no. 75 of 17/01/2014) and Order. No. 41 of 22/01/1999 Order on Ship Registration with subsequent amendments and Consolidated Act. No. 68 of 17/01/2014, the Consolidated Act on the Danish International Register of Shipping, Chapters 1-2. Furthermore, we have a duty to journal case-relevant inquiries under the Public Records Act.

Personal information is any kind of information about an identified or identifiable natural person. That means all kinds of information that can be directly or indirectly, linked to a person.

By submitting this form, you submit the following personal information to us: CPR number, name, nationality, address, telephone and e-mail address.

Do you attach files in connection with the submission of the form or do you send information by post or by e-mail, these may also contain personal information.

All employees of the Danish Maritime Authority have access to your personal information to the extent that it is necessary for processing your case.

We point out that the applicants name and city will be temporarily publicly available on the Ship Register, and the registered owner's name and address will be publicly available on the Ship Register after final registration in the Danish International Register of Shipping. The ship register can be found at the Danish Maritime Authority's website: www.dma.dk

The Agency "Statens IT" is the data processor for the majority of the Danish Maritime Authority's processing of personal data. They have access to the personal information in accordance with instructions from the Danish Maritime Authority to the extent that it is necessary to be able to carry out the operation of the IT systems.

Transmission will only take place when it is necessary for our ordinary task management. The personal information you provide to us will often be transmitted in the following cases:

• Ended case processing, where physical documents are sent back to the applicant, you or who you or the applicant have specified as the recipient.  

• Transmission of requirements regarding ship registration to the Danish Ministry of Taxation.

• In cases who concern several departments under the Danish Maritime Authority, we will forward the personal information to relevant departments

• When citizens, companies or authorities is ordering Certificates of Registration and Certificates of Deletion, then name and address can be disclose.

Information received through this form is not transferred to third countries, including international organizations.

We may receive further personal information than the personal information submitted in this digital form that may be necessary to process your case.

This further personal information can been received from you, other authorities, companies or citizens.

We may also collect information about you from other authorities, companies or citizens when it is necessary for our performance of tasks relation to you and your ship.

Your personal information is stored securely and confidentially in controlled and restricted IT systems, and on servers located in specially secured premises. We work continuously to protect the confidentiality of the information we process and to secure the information against unauthorized access, modification, publication or destruction.

Information about you is stored as long as it is necessary for us to be able to fulfill our obligations as a public authority and to be able to comply with applicable legislation, including the Archives Act.

All necessary personal information is recorded. Personal information is only deleted from the Danish Maritime Authority's journalizing system in accordance with the rules of the Archives Act.

When e-mails are deleted from Outlook depends on what personal information the e-mail contains, but no later than after 5 years, and physical documents are returned by post or shredded after the case has been processed.

Automatic decisions are not employed.

If personal data about you has been handed over, you have, at any time, the right to withdraw your consent. You can do this by contacting us.

If you choose to withdraw your consent, it does not affect the legality of our processing of your personal data based on your former given consent and up to the time of withdrawal. Therefore, if you withdraw your consent, this will only become effective from this time.

You have, through the Genereal Data Protection Regulation, multiple rights regarding our processing of data about you. If you would like to make use of your rights, you have to contact the Danish Maritime Authority.

Right to see data (Right of access)

You have the right to gain access to the data about you that we process, and a number of additionally data.

Right to rectification (correction)

You have the right to rectify incorrect data about yourself.

Right to erasure

In special cases, you have the right to get data about you erased before the time when our normal general erasure happens.

Right to restriction of processing

In certain cases, you have the right to get the processing of your data restricted. If you have the right to get the processing restricted, we may in the future only process the data – except from storage – with your consent, or in order to determine, enforce or defend a legal claim, or to protect a person or important public interest.

Right to objection

In some cases, you have the right to object against our processing of your personal data.

Right to transmit data (dataportability)

In some cases, you have the right to receive your data in a structured, commonly used and machine readable format, and get these data transferred from one controller to another, without hindrance. You can read more about you rights in the directions about the rights of the registered from the Danish Data Protection Agency, which you can find on www.datatilsynet.dk.

If you are not satisfied with the way the Danish Maritime Authority has processed your personal data, you have the right to lodge a complaint to the Danish Data Protection Agency. You will find the Danish Data Protection Agency’s contact information on www.datatilsynet.dk