How we process personal data
Introduction
As an owner of a personally owned company, here you can learn about what data ATP Livslang Pension (Lifelong Pension) processes, how the data is processed and what rights you have when we process cases and inquiries.
ATP Livslang Pension (Lifelong Pension) is responsible for the processing of the personal data that we have about you.
Why ATP (Lifelong Pension) processes your personal data
We process your personal data for the following purposes:
To collect ATP contributions on the basis of reports of ATP contributions that you have made on behalf of your employees.
On the basis of the ATP contribution, we also calculate contributions to other commercial schemes under Samlet Betaling. See more under Samlet Betaling at virk.dk/sb
To train our employees and improve the customer experience (if you call us and accept that we can record the conversation).
To test our systems in connection with development, optimisation of operations and, if relevant, fixing errors.
What data do we process?
We only collect information about you that we need to process your case.
Information related to personally owned companies can include personal data if the data allows for the identification of a physical person. If you have a personally owned company, you should therefore be aware that we process information about you that could be considered personal data. We do not process other information about you differently from companies that are not personally owned.
We collect the following types of personal data about you:
Common personal data We receive information about company names and addresses, Central business registration numbers and SE numbers from the Danish Tax Agency.
We receive civil registration numbers and other basic data from the Danish Civil Register.
We receive information about NemKonto from the Danish Agency for Digitisation.
We receive information about reported contributions from eIndkomst.
Information submitted by you or your representative.
Transfer of personal data to non-EU/EEA countries
If you have employees who you have paid ATP contributions for and who have lived or worked in a non-EU/EEA country or which are currently or at a later date will reside or work in a non-EU/EEA country, we may need to transfer information about the paid ATP contri-butions, including information about your company’s name and Central business registration numbers/SE numbers to relevant authorities in the country in question so that they can process a case involving the current/former employee.
How do we process your personal data?
We process your personal data on the basis of the Danish Act on the Labour Market Supplementary Pension Fund and rules governing the use of personal data.
We can pass on information about you to other public authorities which are legally entitled to receive the information.
How long do we store your personal data?
We store your information while processing your case and, as a general rule, delete them 10 years since the last bookkeeping date. The information can be stored for longer periods after the case has been concluded pursuant to the provisions in the Danish Limitation Act, the Danish Bookkeeping Act and the Danish Archiving Act.
If you have accepted that ATP Livslang Pension (Lifelong Pension) can record a conversation, it is deleted after two months. You can always have the conversation deleted earlier by contacting us.
Automated individual decisions
ATP Livslang Pension (Lifelong Pension) makes automated decisions in connection with the collection of the ATP contributions that you have reported for your employees to eIndkomst or directly to ATP via ATP’s self-service solution on Virk.dk.
What are your rights?
You can receive a copy of the data we process about you (insight). You can complain about us processing your personal data (objection).
You may also request:
to have your personal data rectified or erased
to have the data sent to you or another party (data portability)
that we suspend the processing of your data.
And finally, you can object to us making automated decisions.
If you ask to have your personal data erased, we may not be able to comply with your request.
There may be conditions or limitations to the rights mentioned above. It is therefore not guaranteed that, for example, you have the right to have your personal data deleted in a specific context - this will depend on the specific circumstances in connection with the data processing. Among other things, this may be due to your personal data being used in a case involving a payment to a third party or for legal compliance reasons.
Do you have any questions?
If you have questions, you must contact ATP Livslang Pension (Lifelong Pension).
Do you have any questions about your personal data? If you have any questions concerning our processing of your personal data or if you want to exercise your rights to, for example, get access to or erase your personal data, you can contact ATP Livslang Pension (Lifelong Pension).
If you write to us, please write ‘personal data’ in the subject line.
Dissatisfied with the processing of your personal data?
You can contact the Data Protection Officer, if you think:
that you have not received a satisfactory response to your request for access to your personal data
that ATP Livslang Pension (Lifelong Pension) has not respected your rights.
Contact the Data Protection Officer
If you disagree with the way in which we process your personal data, you can also submit a complaint to the Danish Data Protection Agency.
Please note that the Danish Data Protection Agency is only a complaints body in respect ATP Livslang Pension (Lifelong Pension)’s processing of personal data and not the handling of your case.
If you disagree with our processing of your case, you must contact ATP Livslang Pension (Lifelong Pension).
Data Controller ATP Livslang Pension (Lifelong Pension) Kongens Vænge 8, 3400 Hillerød Central business registration number 43405810
ATP Legal framework
The Act on the Danish Labour Market Supplementary Pension Fund (in Danish)
Article 6(1)(e) of the General Data Protection Regulation (common personal data)
Section 11(1) of the Danish Data Protection Act (civil registration no.) (in Danish)
Article 45(1) of the General Data Protection Regulation (transfers to safe non-EU/EEA countries)
You can find the legal basis at www.retsinformation.dk and www.eur-lex.eu.
If you contact us without having a case
If you contact ATP Livslang Pension without having a case, your inquiry will be registered, including, for example, your name and contact details.
If you at a later date begin receiving ATP Livslang Pension, you will be notified of which information is used in the processing of the case.
What information does ATP Livslang Pension process?
The purpose of ATP Livslang Pension’s case processing is to collect ATP contributions on the basis of reports of ATP contributions that you have made on behalf of your employees. ATP Livslang Pension only collects and processes the data necessary for processing the case.
ATP Livslang Pension processes data such as:
The central business registration number of your company
Name, address and company history
Your civil registration number
Your name and address
Whether you live in Denmark or abroad
Registration in eIndkomst.
The information may come from yourself or a public authority such as, for example, the Danish Tax Agency and the CPR register.
How do we process your personal data?
ATP Livslang Pension processes your personal data on the basis of the Danish Act on the Labour Market Supplementary Pension Fund and rules governing the use of personal data.
ATP Livslang Pension makes automated decisions in connection with the collection of the ATP contributions that you have reported for your employees to eIndkomst or directly to ATP via ATP’s self-service solution on Virk.dk.
ATP Livslang Pension can pass on information about you to other public authorities such as, for example, the Danish Tax Agency which is legally entitled to receive the information.
Information on required contributions to ATP Livslang Pension are deleted 10 years after the payment was made on time.
The information on your ATP contributions on behalf of your employees is stored on the basis of documentation requirements in the Danish ATP Act, the Danish Public Administration Act and the Danish Access to Public Administration Files Act.
If you call ATP Livslang Pension, you may be asked if ATP is permitted to record the conversation. The recordings are used solely for training staff and improving the customer experience. The conversation is deleted after two months, but you can always have the conversation deleted earlier by contacting ATP Livslang Pension.
