How we process personal data
Introduction
As an owner of a personally owned company, here you can learn about what data Barsel.dk processes, how the data is processed and what rights you have when we process cases and inquiries concerning:
Reimbursement for employees who receive a salary during maternity/paternity leave
Contributions to Barsel.dk
Barsel.dk is responsible for the processing of the personal data that we have about you.
Why Barsel.dk processes your personal data
We process your personal data for the following purposes:
To ensure that you can get reimbursements from Barsel.dk if you pay salary to your employees on maternity/paternity leave.
To ensure that Barsel.dk can collect contributions from employers liable to pay contributions
To train our employees and improve the customer experience (if you call us and accept that we can record the conversation).
To test our systems in connection with development, optimisation of operations and, if relevant, fixing errors.
What data do we process?
We only collect information about you that we need to process your case. We collect the following types of personal data about you:
We receive information about the child and parents’ civil registration numbers and other basic data from the Danish Civil Register.
We receive information about the corporate identity, ownership matters, corporate address and contact details from the Danish Tax Agency.
We receive information about account numbers/NemKonto and any potential exemptions from receiving Digital Post from the Danish Agency for Digitization.
We receive information about the number of trainees/apprentices employed by the company from The Employers’ Reimbursement System.
We receive information about employee’s hourly wages, working hours, maternity/paternity leave and other leave from Udbetaling Danmark – Public Benefits Administration.
We receive information about the number of full-time employees from the Danish Labour Supplementary Pension Fund.
We receive information about whether you are partially covered by the decentralised maternity/paternity compensation scheme from approved decentralised maternity/paternity compensation schemes.
How do we process your personal data?
We process your personal data on the basis of the Executive Order on the Act for Maternity/Paternity Compensation on the Private Labour Market (Bekendtgørelse af lov om barselsudligning på det private arbejdsmarked). We can pass on information about you to other public authorities which are legally entitled to receive the information.
How long do we store your personal data?
We delete the data on what kind of maternity/paternity schemes the company is a member of after 10 years. We delete the data concerning payments of reimbursements when the child reaches the age of 19. The information is stored after the cases has been closed due to rules in the Danish Limitation Act, the Danish Bookkeeping Act and the Danish Archiving Act.
The information is stored after the case has been closed due to rules in the Danish Limitation Act, the Danish Bookkeeping Act and the Danish Archiving Act.
If you have consented to Barsel.dk recording a conversation, Barsel.dk deletes this conversation after two months. You can always have the conversation deleted earlier by contacting Barsel.dk.
Automated individual decisions We may make decisions that are solely based on automated data processing. The automated decisions are made by us obtaining information from public registers that is combined automatically with information in your case and which together determines whether you are entitled to reimbursement from Barsel.dk.
What are your rights?
You can receive a copy of the data we process about you (insight) You can complain about us processing your personal data (objection) You may also request:
to have your personal data rectified or erased
to have the data sent to you or another party (data portability)
that we suspend the processing of your data.
And finally, you can object to us making automated decisions.
If you ask to have your personal data erased, we may not be able to comply with your request.
There may be conditions or limitations to the rights mentioned above. It is therefore not guaranteed that, for example, you have the right to have your personal data deleted in a specific context - this will depend on the specific circumstances in connection with the data processing. Among other things, this may be due to your personal data being used in a case involving a payment to a third party or for legal compliance reasons.
If you have questions
Do you have any questions regarding your case with Barsel.dk?
If you have any questions about your case, you must contact Barsel.dk.
Do you have any questions about your personal data?
If you have any questions concerning our processing of your personal data or if you want to exercise your rights to, for example, get access to or erase your personal data, you can contact Barsel.dk.
If you write to us, please write ´personal data´ in the subject line.
Are you dissatisfied with the processing of your personal data? You can contact the Data Protection Officer, if you think
that you have not received a satisfactory response to your request for access to your personal data
that Barsel.dk has not respected your rights.
Contact the Data Protection Officer
If you disagree with the way in which we process your personal data, you can also submit a complaint to the Danish Data Protection Agency.
Please note that the Danish Data Protection Agency is only a complaints body regarding the Barsel.dk’s processing of your personal data - it does not deal with complaints regarding the processing of your case.
If you disagree with the way in which we are processing your case, you must contact the Barsel.dk.
Data Controller
Barsel.dk Kongens Vænge 8, 3400 Hillerød Central business registration number 29596948.
Legal framework
Article 6(1)(e) of the General Data Protection Regulation (common personal data)
Section 11(1) of the Danish Data Protection Act (civil registration no.)
Sections 2(1) and 7(a) Danish Act on the Maternity/Paternity Compensation Scheme
Article 45(1) of the General Data Protection Regulation (transfers to safe non-EU/EEA countries)
Article 46(2)(a) of the General Data Protection Regulation (transfers to an unsafe non-EU/EEA country)
Article 49(1)(e) of the General Data Protection Regulation (transfers take place for legal compliance reasons)
You can find the legal basis at www.retsinformation.dk and www.eur-lex.eu.
