Accidents at work
As an employer, you are obliged to report to authorities if one of the company’s employees have an accident at work.
What is an accident at work?
An accident at work is a sudden incident in connection with work which results in a person receiving physical or mental injuries.
It may also be an injury that appears after an impact that has lasted a maximum of five days.
As an employer, you are obliged to report accidents at work in the EASY reporting system if your employee has been unable to work for at least one day beyond the day the employee was injured. An accident at work is reported to both The Danish Working Environment Authority (Arbejdstilsynet), the authority responsible for preventions of accidents and Labour Market Insurance (AES) the government agency responsible for processing claims.
If an employee has become ill in connection with work because they have been exposed to an impact for more than five days, this is an occupational disease. This must be reported by a doctor.
Information concerning deaths
If an employee dies while at work or due to an accident at work, the company must notify AES of the death within 48 hours by calling: +45 20 42 63 97.
Companies also have a duty to notify their industrial injury insurance company.
Even though the company has notified AES and its insurance company, the death must also be reported as an accident at work in the EASY reporting system.
The EASY reporting system
EASY is Labour Market Insurance (AES) and The Danish Working Environment Authority (Arbejdstilsynet)’s common system for reporting accidents at work to authorities and the company’s industrial injury insurance.
EASY automatically passes on the report to the right recipients on the basis of the submitted information and sends a receipt to the injured party’s Digital Post.
Features of EASY
If you have an employee signature and the right to report via EASY, you can save drafts and work with them for 9 days before they are deleted. As a resident of Denmark and a third party, however, you can only save and edit a report during the same day in which it was created.
The company’s reports are available in EASY for one year after the reporting date. You can also get data in an anonymised form for the past 5 years from EASY and at.dk.
Who can make reports in EASY?
In EASY, you can report an accident at work if you are:
The injured party
A third party (for example, a doctor, labour union or attorney)
A foreign employer
EASY for companies
As an employer you have a duty to report the accident when an employee sustains an injury at work as per the administrative order (anmeldebekendtgørelsen).
Add information on the insurance policy before reporting
Before the company can report an accident at work in EASY, you must enter the company’s insurance policy information into the system.
Changing previous reports
The company can change an already completed report for up to one year after the reporting date. For example, this may be a change related to whether the report should be processed based on the Workers’ Compensations Act (insurance compensation) or changes to the number of days of absence due to the accident.
Please note that:
Drafts are only saved for up to 9 days and then they are deleted
The changed report will be sent to the relevant recipients - for example, the injured party, the insurance company and/or Work Environment in Denmark
Get an overview of the company’s reported accidents
The open solution in EASY
Via the open solution in EASY, all employees in a company can start registering an accident at work. However, the report must still be approved by someone who can report via a NemID employee signature .
The company’s EASY administrator can send a link to the open solution to the relevant employees. Then the designated employees can fill out reports without entering a user name or password. When a report has been created, it must be sent for approval.How to use the open solution in EASY (PDF)
EASY for insurance companies
As an insurance company, you have the possibility of seeing and retrieving reports concerning accidents at work from the companies that have or have had insurance policies with you. Insurance companies can also send reports on accidents at work to Labour Market Insurance (AES).
Retrieve and send reports for accidents at work
Integration with EASY
It is possible to make system-to-system integrations between EASY and the company’s systems in order to report work accidents occurring in the company.
Payment for medical information
AES pays the fee if we have asked a medical specialist to send a copy of a medical journal, medical specialist’s certificate, medical certificate, autopsy or supplementary note. You must send your invoice electronically to AES in order to get paid. The money will be transferred to your NemKonto :
When you fill out the invoice:
Fill out one invoice per civil registration number.
Write the recipient/patient’s civil registration number clearly.
Write AES’ file number under order/purchase reference - for example, 010203-0405/01
Note which service you are invoicing AES for
It is possible to send an invoice electronically via Virk.dk:
You can send the invoice to: GLN/EAN nr.: 5790002265891
Please note that medical information on patients must be sent to: email@example.com
Labour Market Insurance (AES) Kongens Vænge 8 DK-3400 Hillerød
Unfortunately, AES cannot receive electronic credit notes. If you have a credit note, you must call AES on +45 48 20 58 40.
Reporting an occupational disease AES does not pay the fee for reporting an occupational disease. The fee will be payed automatically in connection with the digital reporting of occupational diseases to AES and The Danish Working Environment Authority (Arbejdstilsynet).